Typical scenario: a fictional company, inspired by needs met in this industry.
Industry use casesTransport and logistics
How a multimodal transport group keeps control of its framework agreements and their local versions
A multi-site group finds its customer contracts, its subcontractors and their terms in one place, from headquarters to branches.
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Customer scenarioTransport and logisticsMultimodal group
The context
Group of several hundred to over a thousand employees. Road, rail and warehousing. Dozens of sites, subsidiaries and external growth.
The contracts at stake
- Key account framework agreements and their local versions
- Subcontracting and chartering agreements
- Warehousing and customs agreements
- Equipment maintenance agreements
- Warehouse leases
The challenges
- Contracts scattered across sites and subsidiaries.
- Local versions that are hard to follow.
- Complex obligations: service levels, indexation, insurance.
- Tacit renewals that are poorly controlled.
How Docform is used
- A central contract repository, with folders by customer and by site.
- Approval workflows between headquarters and branches.
- Deadline extraction and renewal alerts.
- Searching for a clause across the whole portfolio.
What changes
- The framework agreement and its local versions sit in the same place.
- Headquarters and branches approve through the same workflow.
- Tacit renewals are anticipated.
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