Your HR documents, from template to employee file
Generate employment contracts from your approved templates. Have them signed electronically. Keep every document in the right place, with the right access.
Templates kept up to date
Reference clauses live in the clause library: an update is rolled out to the templates that use it.
Remote signature
The candidate signs from their phone or computer. You follow progress from Docform.
Confidentiality under control
Access rights by role and by folder: HR documents are visible only to authorized people.
What you actually do with Docform
The Docform features that address these needs, as they exist in the application.
Your HR templates
Permanent and fixed-term contracts, amendments, NDAs: your dynamic templates generate complete documents from a few fields, without rewriting.
Built-in electronic signature
Send the contract for electronic signature from Docform. The signer authenticates with a one-time code, and the signed document joins the file with its evidence file.
Organized, protected files
Every employee has a file. Roles and access rights are fine-grained, two-factor authentication is available, and the audit log records actions.
Information collected by questionnaire
A questionnaire sent to the candidate or employee gathers the information you need, with access secured by a code. The answers fill in the contract fields.
The constraints specific to HR documents
An employment contract is signed quickly, but kept for a long time.
The gap between the offer and the signature
A candidate who waits days for their contract is a candidate another employer can win over.
Scattered documents
Contract, amendments, certificates and supporting documents live in different folders, sometimes on a single laptop.
Clauses that age badly
A legal or collective-agreement change means reworking every affected template, without missing one.
What people ask us most
How do you get an employment contract signed remotely?
The contract is generated from the approved template and sent for electronic signature. The candidate signs from their phone or computer, after authenticating with a code received by email.
How do you keep HR templates up to date?
Reference clauses live in the clause library: it shows which templates use them, and an update is rolled out to them under legal’s control.
How do you collect a new employee’s information?
You send them a questionnaire, accessed with a secure code. Their answers fill in the fields of their contract directly.
Who can see HR documents?
Rights are set by role and by folder: an employee file is visible only to authorized people, and actions are recorded in the audit log.
Are amendments linked to the original contract?
Yes: the employee file keeps the contract, its amendments and their versions, with the signature history.
Structure your HR documents
A demo of the full journey, from contract template to employee file.