Keep track of your leases, without a side spreadsheet
Initial lease, amendments, deadlines. Docform structures your real estate management and makes the information available to legal, asset management and accounting.
Your templates, your framework
Leases, amendments and letters start from templates you control: dynamic fields, clause library, approval workflows.
All your leases, even the old ones
Import PDFs, scanned ones included: OCR and AI extract the key information from your historical portfolio.
One lease, every team
Legal, asset managers and accounting work on the same file, with role-based access. One version, one history.
What you actually do with Docform
The Docform features that address these needs, as they exist in the application.
Lease record and history
Each lease lives in a folder: initial contract, amendments, deeds and letters stay attached. You see the essentials and how they changed over time, without rebuilding the thread by hand.
- One folder per lease, with linked documents
- Versions, comments and approvals recorded
- Scanned PDFs made usable by OCR
Deadlines and portfolio management
Notice, renewal, expiry: key dates are visible, filterable and covered by reminders. Each team follows what concerns it, from the dashboard or a saved filter.
- Reminders on end date, notice deadline or a fixed date
- Lists by team, status or date
- Configurable dashboard for the active portfolio
Generated from your own templates
Docform produces the document from your templates: leases, amendments, letters. Fields and clauses adapt to each situation, without copy and paste.
- Fields, variables and conditional blocks
- No-code approval workflows
- Built-in electronic signature, compliant with the eIDAS framework
Usable data, not a side spreadsheet
Rent, index, floor area, use, key dates: you store them as attributes, extract them from an imported PDF and filter on them. The lease becomes a source of truth again for legal, asset management and accounting.
- Custom attributes suited to your portfolio
- AI-assisted extraction from imported documents
- Saved filters and Excel or CSV export
What portfolio management demands of a contract
Long-lived leases, shared dates, mixed archives.
Long, evolving leases
A lease piles up amendments, letters and reviews over the years. Without a single file, the real state of the contract has to be rebuilt for every question.
Deadlines shared across teams
Notice, renewal, expiry: each team must see the dates that concern it and act on time, without a competing spreadsheet.
A fragmented document estate
Recent leases, old deeds, Word files, PDFs, scans. Information is scattered, sometimes lost, and slow to trace.
What people ask us most
How do you digitize commercial lease management?
You start from your templates, generate the lease, have it approved and then signed electronically. Once in force, the folder keeps the contract, its amendments and its deadlines in one place.
Which real estate documents can you manage in Docform?
Anything you standardize as a template: leases, amendments, letters and related documents. Existing documents can be imported as PDFs, scanned ones included.
How do you track lease deadlines (notices, renewals)?
Key dates are carried by the contract. You filter them, show them on the dashboard and schedule reminders to the teams concerned before the deadline.
How do you keep a lease and its amendments together?
Each lease lives in a folder: initial contract, amendments, deeds and related documents. The whole life of the lease can be read from the same space, with the version history.
Can you use scanned leases or old PDFs?
Yes. Docform imports PDFs, scanned ones included: OCR makes the text readable and AI suggests the useful information, which you validate before saving.
How do you share information with accounting and asset management?
Access rights are set by role and by folder. Each team sees the lease, dates and attributes that concern it, without multiplying copies or manual exports.
Structure your real estate portfolio
A demo on bringing your leases, amendments and deadlines together.