Contract repository software to find and track every contract
Your contracts sit across servers, inboxes and signature tools. Docform brings them into a single repository, with their key data and access rights.
All your contracts in one place
Signed contracts, versions and amendments are organized in folders, with tags and statuses.
Data rather than files
Parties, dates, term and notice period become information you can filter and export.
Deadlines that no longer rely on memory
A reminder on the notice date gives you time to decide before the renewal.
What you actually do with Docform
The Docform features that address these needs, as they exist in the application.
Bring in your existing contracts
You do not have to start from scratch. Bulk-import your contracts: OCR makes scanned PDFs readable, and each document joins its folder.
Extract key data with AI
AI reads each contract and proposes its parties, dates, term and notice period. You see the passage each value comes from, and you validate.
Find a contract in seconds
Search the text of your contracts, filter by counterparty, status, date or attribute, and save your filters. The portfolio exports to Excel or CSV.
Decide who sees what
Rights and roles determine who can view and edit each contract. Version history and the audit log record the actions taken.
Anticipate deadlines
Schedule a reminder on the end date, the notice date or a custom attribute. It goes to the document participants or to the people you choose.
Why a contract repository falls out of date
The problem is rarely the filing. It is everything that happens after signature.
The signed contract does not come back to the right place
It stays in an inbox or in the signature tool, and the shared folder is no longer complete.
Key data is kept separately
A spreadsheet copies the dates by hand. It drifts away from the contracts as soon as nobody has time to update it.
Nobody knows which version applies
Between copies and amendments, finding the applicable text means asking around.
What people ask us most
What is a contract repository?
It is a company’s central record of its contracts: each contract, its applicable version, its amendments and its key data, accessible according to defined rights.
How does it differ from a document management system or a shared drive?
A document management system and a shared drive file documents. A contract repository also knows what the contract contains: its parties, dates and notice period. You can then filter your portfolio and schedule reminders.
How do we bring in the contracts we already have?
You bulk-import them into Docform. AI then proposes the data of each contract, and your team validates it.
Can we import scanned contracts?
Yes. OCR makes scanned PDFs readable before extraction. As with any imported contract, the data proposed by AI remains to be validated.
Can we restrict access to certain contracts?
Yes. Rights and roles determine who can view and edit each contract, and the audit log records the actions taken.
Where are contracts hosted?
Your contracts are hosted in France. The Docform Trust Center details the scope and the list of subprocessors.
Can we get our contract data back?
Yes. You can export your contract portfolio and its data to Excel or CSV.
See your contracts together in Docform
A demonstration of the repository and AI extraction, based on your own cases.